ELISHA D. SMITH PUBLIC LIBRARY BOARD OF TRUSTEES
MEETING MINUTES
Elisha D. Smith Public Library
Company E Room
June 28, 2022
Called to order at 4:29pm by Chairman Golz
Present: Chairman Golz, Vice Chairman Halverson, Trustee Lane, Trustee Franzoi (arrived at 4:30pm), Trustee Stojanovic, Superintendent of Schools VanderHeyden, Trustee Witt and Teen Rep Chintamani
Absent: Trustee Turner and Teen Rep Chintamani
Also Present: Emily Lane, Director Kopetsky, Moore-Nokes and Business Manager Dreyer
Public Comment/Communication
None
Consent Business
A motion was made by Halverson, seconded by Stojanovic to approve the Library Board of Trustees meeting minutes from May 24, 2022. Motion carried unanimously.
Authorization of Bills
A motion was made by VanderHeyden, seconded by Franzoi to authorize payment of the June 2022 list of bills from the 2022 budget and endowment fund. Motion carried unanimously.
Unfinished Business
Planning Process Update
Kopetsky reviewed the Community Engagement and Visioning Detailed Data Summary from EUA. After the Project Leadership team completes their homework, the next step is puzzle play in September.
501(c)3 Update
We are working on the slate of officers.
New Business
Director’s Report
- On July 6, we have the Pizza and a Movie program with Park and Rec at Smith Park. We have many other programs planned this summer at the library as well as other locations throughout the city.
- Our order for new self-checkout machines has been received and processed. We are working with Winnefox to get the infrastructure in place to allow for the installation. It should be in place by the end of summer.
- Kopetsky started on a draft of the 2023 budget.
- Our new library assistants are on board and being trained.
- Over the last month, we have had staffing challenges due to COVID.
May Statistics
Our door count continues to be steady. The print circulation continues to climb with Young Adult seeing a substantial increase over last year. Our programming has been going strong. Taking outreach into account, our program attendance is outpacing the 2019 levels.
2022 Budget Status
Trustees reviewed the 2022 budget status.
2022-2023 Slate of Officers
Motion made by Franzoi, seconded by Witt to approve the following slate of officers for 2022-2023:
Jill Halverson – Chair; Bob Golz – Vice Chair; and Carrie Lane – Secretary. Motion carried unanimously.
Organizational Structure Policy
Trustees reviewed the recommended changes to the Organizational Structure Policy by the Policies and Personnel Committee. They will be voted upon at our next meeting. The committee is still reviewing the Personnel Policy.
Approve 2023 Closed Dates
In addition to the normal closings, Kopetsky is proposing to close on the Saturday of the Memorial and Labor Day holidays (normally we are open 9:00am-1:00pm). Motion made by Franzoi, seconded by Stojanivoc to approve the 2023 closed dates. Motion carried unanimously.
Staff Reports
The summer reading program is going well.
Our next board of trustees meeting will be held on Tuesday, July 26, 2022, at 4:30pm
Adjournment
Motion to adjourn made at 5:44pm by Witt, seconded by Lane. Motion carried unanimously.
Respectfully submitted,
Kathy Dreyer, Recording Secretary
