ELISHA D. SMITH PUBLIC LIBRARY BOARD OF TRUSTEES
MEETING MINUTES
Elisha D. Smith Public Library
Company E Room
March 28, 2023
Called to order at 4:03pm by Chair Halverson
Present: Vice Chairman Golz, Chair Halverson, Secretary Lane, Trustee Turner (arrived at 4:25pm), Superintendent of Schools VanderHeyden and Trustee Witt
Absent: Trustee Eisenach, Trustee Franzoi, Trustee Stojanovic and E. Lane
Also Present: Director Kopetsky, Library Services Manager Raschke, Programming Services Manager Moore-Nokes, Business Manager Dreyer and community member Lorin Ganzel
Public Comment/Communication
None
Consent Business
A motion was made by VanderHeyden, seconded by Lane to approve the Library Board of Trustees meeting minutes from February 28, 2023 and accept the Policy and Personnel meeting minutes of March 23, 2023. Motion carried unanimously.
Authorization of Bills
A motion was made by Golz, seconded by Witt to authorize payment of the March 2023 bills from the 2023 budget. Motion carried unanimously.
Updates
Planning Process Update
Kopetsky completed the draft of the pitch for potential donors.
New Business
Director’s Report
⦁ Library Collaboration: In January, the library started SMITHworks open hours for homeschoolers. After starting slowly, the March session was overflowing. Almost every tool we had available was used at some point during the session. We also hosted tours of SMITHworks for local boy and girl scout groups.
⦁ The Arts: We had three very successful art programs in March. More than 60 people attended photographer Michael Vanevenhoven’s reception. We celebrated St. Patrick’s Day with Irish folk music by Sarah and the Hus-Band. We also celebrated the debut of our first published fiction collection, “17 Secrets”, from our Creative Writing group.
⦁ New Collections: In April, we will be launching our STEAM based take and make kits and our Course in a Box.
⦁ Scheduling Software: We continue to work on getting the LocalHop software set up.
⦁ City Wage Survey: The library will be taking part in the city’s wage survey.
February Statistics
Our checkouts remain consistent. Library of Things circulation has been strong. In person use of library resources continues to be strong. Our door count is up by over 30% and our meeting room usage is up over 90%.
2022 Final Budget Status
Trustees reviewed the 2022 budget status. We are looking to roll over $7,000 for technology.
2023 Budget Status
Trustees reviewed the 2023 budget status.
Endowment Report
Trustees reviewed the endowment report. Motion made by Turner, seconded by Golz to move the funds in the Friends line item into a separate account for the Friends of the Elisha D. Smith Public Library. Motion carried unanimously.
Policy and Personnel Committee Recommendations
The committee is recommending changing the Services and Facilities Policy to the Facilities Policy since services are always changing. A section about serving alcohol as part of a library sponsored program was added. The list of specialized equipment was deleted and will be put on the website. The section on parking was deleted. Trustees will vote on the all the recommended changes at next month’s meeting.
Lane left the meeting at 4:43pm.
Staff Reports
⦁ Staff are working on the city wage survey.
⦁ We are wrapping up on the spring programming.
⦁ We are starting to schedule summer programs.
Our next Board of Trustees meeting will be held on Tuesday, April 25, 2023, at 4:00pm.
Adjournment
Motion to adjourn made at 4:45pm by Witt, seconded by Golz. Motion carried unanimously.
Respectfully submitted,
Kathy Dreyer, Recording Secretary
