June 27, 2023 - Board of Trustees | Menasha Public Library

ELISHA D. SMITH PUBLIC LIBRARY BOARD OF TRUSTEES
MEETING MINUTES
Elisha D. Smith Public Library
Company E Room
June 27, 2023

Called to order at 4:00pm by Chair Halverson
Present: Trustee Franzoi, Trustee Golz, Chair Halverson, Secretary Lane, Trustee Stojanovic Superintendent of Schools VanderHeyden, Trustee Witt and Teen Rep. E. Lane
Absent: Trustee Eisenach and Trustee Turner
Also Present: Director Kopetsky, Library Services Manager Raschke, Programming Services Manager Moore-Nokes and Business Manager Dreyer

Public Comment/Communication
Trustees congratulated VanderHeyden on his retirement and thanked him for serving as a library trustee.

Consent Business
A motion was made by VanderHeyden, seconded by Golz to approve the Library Board of Trustees meeting minutes from May 23, 2023. Motion carried unanimously.

Authorization of Bills
A motion was made by Franzoi, seconded by Lane to authorize payment of the June 2023 bills from the 2023 budget and endowment account. Motion carried unanimously.

Updates
Planning Process Update
The pitch deck has been completed. The next step is to schedule meetings to present to potential donors.

Friends of the Elisha D. Smith Public Library Update
The officers of the Friends of the Elisha D. Smith Public Library will be meeting on Thursday.

New Business
Director’s Report

Summer Reading: Our summer reading program is already at 85% of last year’s total participation.
Staff Professional Development: Library Lead Angela Yu and Kopetsky attended the YOUmedia conference in Chicago on June 20-22. The Chicago Public Library Foundation provided funds for mileage, hotel and some other expenses. In July, three staff members will be attending the Play, Make, and Learn Conference in Madison.
Staffing Changes: Sam Krasny started today as our new children’s librarian. He comes from the Berlin Public Library and spent several years as a teacher. We have a library assistant position open as we had a staff member resign last week.
Staff Wage Study: Kopetsky met with Carlson Dettman to discuss the wage study.
Value of Service: The Public Library Association has a calculator to quantify library services available. Their calculator includes physical circulation, computer usage, meeting spaces, electronic resources and programming. It still does not cover everything the library has to offer such as the makerspace, copying/printing, digitization equipment or use of the library space for work and study. As of May, the year-to-date value is $2,356,343.35 for those items that are quantified.

May Statistics
Raschke has been working with Winnefox to add an identifier to the Library of Things collection to make them easier to track and report on. Currently, these items are spread across kits, electronics and toys/puzzles. These items continue to grow. Usage of the facility and program attendance also continues to grow.

2023 Budget Status
Trustees reviewed the 2023 budget status.

Approve 2024 Closed Dates
New Year’s Eve (Sunday, December 31, 2023) was added to the 2024 closing dates. Motion made by Witt, seconded by VanderHeyden to approve the 2024 closing dates in addition to December 31, 2023. Motion carried unanimously.

Staff Reports