MINUTES
FINANCE COMMITTEE
ELISHA D. SMITH PUBLIC LIBRARY BOARD OF TRUSTEES
September 26, 2016
Called to order at 1:30am by Englebert
Present: Chair Englebert, Golz, Halverson and VanderHeyden
Absent: None
Also Present: Director Lenz and Dreyer (Administrative Assistant)
Public Comment/Communication:
None
Approval of Minutes
Motion made by Golz to approve the Finance Committee meeting minutes from July 14, 2015, seconded by VanderHeyden. Motion carried.
2017 Library Budget:
The working draft of the 2017 library budget was reviewed.
2016 Budget (Projected)
· Fine revenue is decreasing.
· The line item for repair and maintenance (24-04) includes funds ($8,142) for upgrading the self-check machines which we carried over from 2016.
· Money for computers/printers/software comes from an account at Winnefox. As we get closer to the end of the year, we should assess if we can transfer any funds into that account.
2017 Budget (Proposed)
· The local government/county library tax amount will be approved when the budget is passed in November.
· So far, the city is planning for a 2% cost of living raise. The budget also includes step increases.
· A 4% increase was added for health insurance but the city has not yet heard the final amount. The committee recommended changing to an 8% increase.
· Public Works Deputy Adam Alix provided numbers for utilities that includes an increase in electricity, a decrease in heat and an increase in storm water. It was recommended increasing the heat to $18,000 because of the mild winter we had last year.
· The amount that Winnefox is charging us for our network and automation is increasing by $3,052.
· The line item 29-02 for printing is being re-added ($1,000) for Winnefox printing services.
· It was suggested adding $5,500 to the materials budget for the increased costs of library books and digital materials.
· Processing supplies (line 30-18) are increasing in price.
· The proposed capital projects include: carpet replacement ($25,000), chiller recommission ($5,000) and LED fixture conversions ($10,000).
The committee discussed reinstating time and a half for summer Saturdays and winter Sundays. Currently, employees receive premium pay which is $2.00 more per hour. The committee felt that because of the stagnate economy, and we have no problem attracting applicants, we will leave it as it is.
Motion made by VanderHeyden, seconded by Golz to approve the proposed 2017 budget with the recommended changes. Motion carried unanimously.
Adjournment
Motion to adjourn the meeting at 2:22pm was made by VanderHeyden and seconded by Golz. Motion carried unanimously.
Respectfully submitted,
Kathy Dreyer, recording secretary
