ELISHA D. SMITH PUBLIC LIBRARY TRUSTEES
AGENDA
4:00 p.m. Thursday, May 20, 2010
Gegan Room
(If Board Members cannot attend, please notify the Library Office)
REVISED
CALL TO ORDER:
PUBLIC COMMENT:
- Willems Marketing.
AUTHORIZATION OF BILLS:
- List of bills for May 2010.
CONSENT BUSINESS (Motion to approve all unless separate consideration requested):
3.
Minutes. Minutes of Board meeting April 15, 2010.
4.
Minutes. Acceptance of the Minutes of the Investment Committee on April 22, 2010.
5.
Minutes. Acceptance of the Minutes of the Finance Committee on April 26, 2010.
INFORMATION ITEMS/DIRECTOR’S REPORT:
6.
Statistics.
7.
Library Budget Process.
8.
Fox Cities Book Festival.
9.
Board Member Terms.
10.
1000 Books Before Kindergarten.
11.
Hip-Hip Hooray!
12.
Net Lender Payment.
13.
Keynote.
DISCUSSION/ACTION ITEMS:
- Library CD Investments.
- County Board Appointment.
- Marketing/Fundraising Committees.
- Trustee Essentials #17.
ANNOUNCEMENTS
18.
ADJOURN
UPCOMING MEETINGS & ACTIVITIES
(Including requests for business items for future meetings)
·
Library Board Meeting – June 17 at 4:00 pm
·
SSS Annual Conference at Fox Valley Tech – May 26
Menasha aldermen may attend meetings of this body. A quorum of the Common Council, Board of Public Works, Administration Committee, or Personnel Committee may attend this meeting. No official action of any of those bodies will be taken.
ELISHA D. SMITH PUBLIC LIBRARY
DIRECTOR’S REPORT – May 2010
1.
Willems Marketing. At the request of the Finance Committee, Willems Marketing will be joining us to discuss new marketing ideas for the library’s future fundraising efforts. They have asked that I prepare a list of what marketing we do already, which you will find in your packet.
2.
Bills. REQUESTED ACTION: Approval of bills as presented for May 2010.
CONSENSUS ACTION ITEMS:
3.
Minutes. Minutes of Board meeting April 15, 2010. REQUESTED ACTION: Approve minutes of meeting.
4.
Minutes. Minutes of the Investment Committee meeting on April 22, 2010. REQUESTED ACTION: Accept minutes of committee meeting.
5.
Minutes. Minutes of the Finance Committee meeting on April 26, 2010. REQUESTED ACTION: Accept minutes of committee meeting.
INFORMATION ITEMS:
6.
Statistics. It was a mixed month of statistics for us. In the good news, the children’s circulation increased slightly in April. Unfortunately, that was combined with a decrease of 4% in adult circulation. That means we had a small decrease for total circulation in April of 1.5%.
7.
Library Budget Process. In my evaluation last year, interest was expressed in having the budget process reviewed in the spring. I have created a document that gives months of the year where budget steps usually occur. I emphasize that these are approximations. Some may happen slightly earlier or later depending on the year.
8.
Fox Cities Book Festival. The Fox Cities Book Festival was a success again this year. Our events during the week were very well attended with the gregarious and funny Lesley Kagen charming a crowd of 57. Our children’s program was also very successful with author/illustration Daniel San Souci speaking to over 300 children from local schools.
9.
Board Member Terms. The Board Members whose terms end in June are Paul Eisen, Jill Enos and Sue Werley. I am happy to report that all three are willing to continue on the library board. I will be sending the mayor and county exec letters to let them know.
10.
1000 Books Before Kindergarten. In the second year of the 1000 Books program, we had 52 additional families join the program for a total of 540 families. 49 families completed the program during its second year, meaning that 72 children graduated from the program. At this point, 20% of families have completed the program and the majority of families in the program were active in the second year. These are wonderful statistics and reflect the importance and reach of this creative program.
11.
Hip-Hip Hooray! The Children’s Department and Circulation Department will be starting to give away a sticker to any child who is getting their first library card that day. The stickers are printed by Winnefox at no charge to us and will help generate excitement about the importance of getting your first library card.
12.
Net Lender Payment. Two years ago, Winnefox started paying libraries that are net lenders, meaning that we lend more to other libraries in the system than we borrow. This year, our portion of the total $10,000 will be $1488.08. The funds will be placed in our technology fund at Winnefox.
13.
Keynote. I have been asked to give the keynote address for the annual Support Staff Section Professional Development Conference. The title of my speech is Traditions, Technology and Tensions. I will be talking about the future of libraries and our services.
DISCUSSION/ACTION ITEMS:
14.
Library CD Investments. The Investment Committee recommends that the library continue its current practice of investing CDs at First National Bank due to the long-term relationship we have with them as well as the small return that moving to a different bank or credit union would generate. REQUESTED ACTION: Approve recommendation to keep Endowment CDs with First National Bank.
15.
County Board Appointment. During the Finance Committee, it was discussed that the county exec has the option of appointing another member to the library board. Winnefox provides the Winnebago County Exec with this information each year. It is an option to encourage him to appoint another county representative.
16.
Marketing Committee/Fundraising Committees. At the Finance Committee, there was discussion about creating two new board committees: a marketing committee and a fundraising committee. I am fine with a fundraising committee which would explore the creation of a Foundation and other options for fundraising at the library. At the committee meeting, a marketing committee was discussed in the context of fundraising, but when the details were being discussed, the marketing plan seemed very extensive and could be seen as conflicting with our existing Long Range Plan. I have some concerns about the parameters of a potential Marketing Committee and making sure that it is solely policy related.
17.
Trustee Essentials #17. Gary Wisneski will lead us in May through Essential #17 covering membership in a library system.
