ELISHA D. SMITH PUBLIC LIBRARY BOARD OF TRUSTEES
Elisha D. Smith Public Library
Gegan Board Room
August 22, 2018
Called to order at 4:05pm by Chairman Englebert
Present: Chairman Englebert, Vice Chairman Golz, Trustee Franzoi, Secretary Halverson, Trustee Schwerbel, Trustee Turner, and Superintendent of Schools VanderHeyden (joined the meeting at 4:15pm).
Absent: Ad Hoc Trustee Hermans, Trustee Witt and Teen Representative Genz
Also Present: Carrie Lane, Director Lenz, Children’s Services Supervisor Beson, Support Services Supervisor Brandt and Business Manager Dreyer
Public Comment/Communication:
City of Menasha Director of Administrative Services John Jacobs was unable to attend.
Consent Business
Motion made by Golz, seconded by Franzoi to approve the Library Board meeting minutes from July 25, 2018, and accept the Building & Grounds Committee minutes from August 1, 2018 and Finance & Investments Committee Minutes from August 16, 2018. Schwerbel observed the assessment of compressor “B” on August 8, 2018, and distributed a report. Staff will investigate cost alternatives for replacing or rebuilding the unit. Motion carried unanimously.
Authorization of Bills
An invoice from HomePro Appliance Service for $142.37 to replace the thermostat in the refrigerator in the kitchen next to the Company E Room was added to the list of bills. Motion made by VanderHeyden, seconded by Golz, to authorize payment of the August 2018 bills as presented with the addition of the appliance bill from the 2018 budget, endowment and WALS fund. Motion carried unanimously.
Unfinished Business
Children’s Circulation and Library Budget Expenditures Comparison
Trustees reviewed a report listing the circulation figures for children’s materials formats in 2017, 2016 and 2015 along with the funds budgeted by format during those years.
Director’s Report
1. July Statistics.
So far this year, adult circulation is up .1%, young adult circulation is up 3.3% and children’s circulation is down 4.3%. Digital circulation is up 32.2% which puts overall circulation slightly ahead of last year at this time. Reference assistance has grown 18.9% over last year, and meeting room use is up 17.2%.
2. Budget Status.
Trustees reviewed the 2018 budget status. Line item 25-01 includes the annual WALS fee and $2,000 for new technology. Trustees would like to know why the WALS fee will increase by 3.5% next year.
3. Staff Reports.
· The library assistant position has been offered but not yet confirmed.
· The summer reading programs are winding down. We will have a report next month.
· The City of Menasha held a budget workshop on Wednesday, August 22.
· We will be having a staff in-service from 8:00am to 1:00pm on Friday, September 21, in the old library at Menasha High School. Topics include: patron confidentiality, benefits, a presentation by Five Stones on human trafficking, and a tour of new parts of the high school. Lunch will be at the library at noon. Trustees were invited to attend.
Discussion/Action Items
4. Library Board Regular Meeting Day/Time for 2018-2019
Trustees agreed to continue to meet on the fourth Wednesday of each month at 4:00pm.
5. Governance Policy Update
The Governance Policy has been updated to reflect decisions made over the past year by the Governance Committee. Motion made by Franzoi, seconded by Golz to approve the recommended changes. Motion carried unanimously.
6. Strategic Plan
Halverson will chair an Ad Hoc Strategic Planning Committee. Halverson, Englebert, and Turner will meet on August 29 at 8:30am to develop a timeline and plan of action.
Adjournment
Motion to adjourn made at 5:30pm by Golz, seconded by VanderHeyden. Motion carried unanimously.
Respectfully submitted by Kathy Dreyer, recording Secretary
