Elisha D. Smith Public Library
Gegan Board Room
December 19, 2018

Called to order at 1:22pm by Chairman Englebert
Present:     Chairman Englebert, Vice Chairman Golz, Secretary Halverson, Trustee Lane, Trustee Schwerbel, Trustee Turner and Superintendent of Schools VanderHeyden
Absent:     Trustee Franzoi, Ad Hoc Trustee Hermans, Trustee Witt and Teen Representative Genz
Also Present:     John Nebel, Director Lenz, Adult Services Supervisor Bongers, Support Services Brandt, and Business Manager Dreyer

Public Comment/Communication

Consent Business
Motion made by Halverson, seconded by Lane to approve the Library Board meeting minutes and Ad Hoc Strategic Planning minutes from November 28, 2018.  Correction:  Motion to adjourn the Board of Trustees meeting was made by Golz, seconded by Witt.   Motion carried unanimously.  

Authorization of Bills
The invoices from Kone would pay off what we owe them from the beginning of 2018.  Motion made by VanderHeyden, seconded by Golz to authorize payment of the December 2018 bills from the 2018 budget, endowment, and WALS fund.  Motion carried unanimously.  

Unfinished Business
Schwerbel reported that ACC took apart the compressor and it turned over by hand smoothly and does not sound as if there is any binding.  There is confusion as to what it wrong.  Engelbert, Schwerbel, Lenz and Deputy Director of Municipal Operations Alix will get together to discuss next steps.

New Business
1.    November Statistics.  
Overall circulation is down 3.9% for the year while digital materials continues to climb (28.8%).  Total assistance with reference and directional questions is up, meeting room use is up, and attendance of adult programs increased significantly.  

2.    2018 Budget Status.
The budget status as of December 10, 2018 was reviewed.  The excess operating budget will be put towards the 27th payroll in 2020, extra LED lighting and upholstering some chairs.

3.    Committee / Staff Reports.
Englebert, Golz, Lenz, Librarians Ana Maria Acosta, Kirk Moore-Nokes and Associate Librarian Liz Tubman traveled to Madison on Wednesday, December 12, to meet with staff at the Madison Public Library.  The facilities manager took them on a tour; the outreach coordinator explained how they reach out to their community.

4.    Sign for the Front of the Building.
A quote for lettering on the front of the building at the request of the Building and Grounds Committee was received from Fox Stamp, Sign & Specialty.  The letters will match the southeast corner of the library.  Lenz applied for a grant from Menasha Corporation to pay for the lettering.  John Nebel suggested a low sign in the planter which he feels would be more welcoming and not so institutional.  There was concern over vandalism of a lower sign, which occurred with the veteran’s monument.  We will add this discussion to next month’s agenda.

Adjourn into Closed Session
Motion made by Turner, seconded by Golz to adjourn into closed session pursuant to §19.85(1)(c), Wis. Stats., Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Director’s annual performance review/2019 salary and merit increases for staff members.
Roll call vote:  all board members voted in favor, none opposed.  The meeting adjourned into closed session at 2:16pm.  

Adjourn into Open Session
Motion made by VanderHeyden to adjourn into open session, seconded by Lane. Roll call vote: all board members voted in favor, none opposed. The meeting adjourned into open session at 2:35pm.  

5.    2019 Wages and Salaries.  Motion made by Schwerberl, seconded by VanderHeyden to approve the step and merit increases as recommended and to increase the Director’s annual salary by 3% effective
January 13, 2019.  Motion carried unanimously.  

Motion to adjourn made at 2:40pm by Golz, seconded by Halverson.  Motion carried unanimously.

Respectfully submitted,
Kathy Dreyer, Recording Secretary