MINUTES
BUILDING AND GROUNDS COMMITTEE
ELISHA D. SMITH PUBLIC LIBRARY BOARD OF TRUSTEES
August 13, 2019
Called to order at 8:35am by Chairman Schwerbel
Present: Franzoi, Golz and Schwerbel
Not present: Turner
Also Present: Master Electrician and Facilities Technician Haessly, Director Lenz and Business Manager Dreyer
Public Comment/Communication: None
Consent Business
Franzoi moved, Golz seconded to approve the meeting minutes of July 23, 2019.
Discussion and update on meeting room tables and chairs - Library Custodian Dave Powell cleaned the meeting room tables and there are 4-5 tops that are chipped or broken. The tops of those tables may be able to be replaced. There are 40 newer and 90 old stackable chairs. Rather than replacing tables and chairs next year, this should be integrated with the facilities upgrade. The motion was unanimously approved.
Discussion/ Action Items
2020 Capital Improvement Project Recommendations to the Board of Trustees
⦁ Flooring – south side $45,000
⦁ Building automated controls $25,000
⦁ Upgrade self-checkouts $12,000
⦁ Heating pump VFD’s $ 5,000
⦁ Chiller expansion tank $ 7,500
⦁ LED Conversion $ 5,000
Total $99,500
2021 Needs
⦁ Carpeting other ½ of main floor $40,000
Schwerbel spoke with Architect Brandon Gries who suggested conducting a facility assessment. Schwerbel gave him the information from the Aspen Institute, library drawings and the 2019-2023 strategic plan. It was suggested putting $10,000 in the budget for architectural fees and doing a walk through with Brandon, Dave, Vicki and Adam in the next two weeks. Library staff should address space utilization first. It was recommended calling Aspen Institute before the next meeting to find out what their consultation fee is since they are the innovators in working with libraries and could provide some direction.
Motion made by Franzoi, seconded by Golz to submit the 2020 capital improvement projects as reallocated above to the Board of Trustees for approval. The motion was unanimously approved.
The next meeting will be held on Tuesday, September 10, at 10:45am.
Adjournment
Golz moved to adjourn, seconded by Franzoi at 9:28am. The motion was unanimously approved.
Respectfully submitted,
Kathy Dreyer, recording secretary
